Enrollment system and scheduling Essay

CHAPTER II REVIEW OF RELATED LITERATURE AND STUDY Foreign and Local Literature Foreign Literature According to Trip Adler, enrollment is the process of entering and verifying data of students to register on a particular school. Different interrelated processes build up enrollment procedures called Enrollment System (ES). ES are used particularly in recording and retrieving student information. Tracking student information is also one feature of ES, in which the school can trace the standing of a student. (Trip Adler, 2005) Enrolment system or ES is used particularly in recording and retrieving student information. Trip Adler says enrollment is process of entering and verifying data of students to register on a particular school. From different interrelated processes will build up enrollment procedures. According to Matthew Townsley, â€Å"The implementation of the successful enrollment management program requires cooperation, coordination and teamwork among various campus constituencies.† Cooperation, coordination and teamwork among the proponents in making the Enrollment System play a very important role in the project. Thus resulting more productivity and better output. (Matthew Townsley, 2006) According to Daniel John Hossler, Enrollment System is a comprehensive process designed to help achieve and maintain optimum enrollment (recruitment, retention, and graduation rates). It is an institution wide process that permeates Virtually every aspect of the school’s functioned and culture. (Daniel John Hossier, System Structure etc. pg. 41, 2011) The proponents of the Enrollment System have considered all the aspects of the school’s need to produce an efficient and effective enrollment process. According to Bernard Konsynski, without a comprehensive strategy to manage enrollment, a school finds it difficult to increase productivity, service, quality, and competitiveness. (Bernard Konsynski, 1999) Competitiveness in all of the schools’ enrollment system is very high due to the standards and requirements of the school nowadays, so the proponent’s enrollment system has to meet all the standards and requirements of the school. According to Peterson, Eric W. Nov. 1999. The technology today plays a vital role in our society. It makes man work easier and fast. It lessens error of work by using machines. It reduces costs to an organization from paper works up to computerized working system. Many manual transactions can be computerized by using software applications or computer systems to make work easier and efficient. (Peterson, Eric W. November. 1999) Information technology can give a company ready access to improve product and service quality, reduce costs, increase productivity in smallest time possible, and communication between employees and to make things with lesser effort but having a better output and even improve the company morale. According to Thelma Smith (August 2010), The computerized enrollment system will provide the needed and storing information in a faster, more convenient way by storing file of the student enrollees in a computer system that will lessen the Effort of faculty staff in storing files of each student every now and then. The idea behind an enrollment system is not a new concept. This will only serve as an Immediate solution to the increasing problems towards enrollment that provides more easy way in enrolling. This only means that a poor management of an enrollment system could affect the operation of the school. Thus, to avoid errors in enrollment, it wills an instant remedy, which is the development of a computerized enrollment system. (Thelma Smith August 2010). According to Ian Sleight, Enrollment system is the must have system in a school. When a student is enrolling for a specific course the school requires all the necessary information of the enrollees. When the school retrieves the important information from the student, the encoder now should input the details of the student in the enrollment system. In the enrollment system, the school can trace what are the standings of the students or the academic performance of each student. It holds all the information needed by the school to provide a stored student data. (Ian Sleight, January 2010) Local Literature According to Honorato C. Perez, Sr. Late Cabanatuan City Mayor, Enrollment plays a very serious role in every school premise. It is very important in every and it acts as their foundation. Each school has their own system in handling their enrollment. And for them to accommodate many students, they need to computerize their enrollment system, for them to make their work easier and easy to manage. (Honorato C. Perez, Sr. Late Cabanatuan City Mayor) As they mayor said enrollment system plays a vital role in school because it is very important that should be organize, precise and coordinate in every transaction that the proponents proposed enrollment system that can do all of that. According to Jeffy Lomboy, Enrollment System is a good example of a computer generated process. This can lessen the workload and provides accurate information needed by the school. As a result, it will benefit not only the student but the administration as a whole. An enrollment system must be a good computer generated process, this said is to manage a time for the avoidance of a workload so that the accurate information that the school needs and it benefits only a student and the administrator. (Jeffy Lomboy, February 2011). According to Aries, The process of enrollment in schools nowadays requires information technology. The objective of Information Technology is to help humanity from doing loads of work over time. By having computerized system, the cost during enrollment will be cut down and much effort will be reduced. The computerized enrollment system reduced and cut down much effort of work over time of humanity by the used of enrollment technology. (Aries February. 2012) According to Joshua Jamora, Enrollment System is used for student information records. A well-built Enrollment System can be useful to reduce the load of the people that normally has to do all the manual work. A well enrollment system is built for faster process information. Enhancing the Enrollment system of Colegio de Saint Monique. A useful enrollment system is used to reduce the load of the human that normally has to do all manual work like in the enrollment process. A well enrollment system is build for a faster process for enrollment process. Enrollment system enhances the school of Colegio de Saint Monique in Binangonan. (Joshua Jamora February 2013). According to Eilrach Solomon, A quick and automated enrollment system process is the way the school can find an easier and better way to implement an enrollment system. The automation of the said system will be implemented through the use of equipments like computers and printers. Users can use these equipments in order for the work to be done faster and it can lessen the processing time because of fast accessing of grades. Eilrach said the develop a system that can minimize the processing time in order to access records of the students quickly so that enrollment process will be much faster than usual. Enrollees will be  more comfortable for the system that researchers will develop because of fast and consistent processing of schools enrollment system. (Eilrach Solomon February 2010). According to Harley Quinnie of Quezon City, a study to develop a comprehensive information system for the students of Informatics College Caloocan. For first time enrollees they are required to register using the school computers in order to process their application for enrollment at Informatics College Caloocan and They’re records will be stored into the school server, records such as name, address, guardian/s, course, subjects, and schedules. The Student Information System is proposed to help the students supervise their academic status, in order to keep track of the subjects they’ve taken, and the student will be able to view his course curriculum in any accessible computer in the school to see which subjects to take the following term. (Harley Quinnie of Quezon City., July 2012) Foreign and Local Studies Foreign Studies Computerized enrollment system of New Berlyn, a university will be able to make the process of enrolling people a hundred times easier. A computerized enrollment system is essentially a piece of computer software that allows people who manage enrollment to deal with all student data on the computer. The names and the information relating to individuals who study at the educational establishment will be stored on the computer. Computerized enrollment systems are pretty basic, really, as they can be changed and utilized to work for other companies and organizations. (Enrollment System New Berlyn, 2011) â€Å"Enrollment system will be their great advantage towards other School to their services fast, efficient use; it will benefit mostly the user of the system.† According to the study conducted in Australia, the new developed enrollment University system centralizes all relevant information about courses, units and student grades. It is the responsibility of the faculties to provide the system with information (course code and unit code) about the courses and units they  offer. For each course, the name of the course coordination must be communicated. The enrollment system in turn keeps the faculties in turn keeps the faculties informed of the numbers and names of students enrolled in the units. At the end of each semester the faculties will also communicate the students’ final grades; it is the system’s responsibility to send to students the end-semester notification giving the Final grades. (International School of informatics management, student admission system, November, 2011) â€Å"In facilitating the number of student enrolled in every section it must be known. Because many school didn’t controlled the number of student in every section so it so hustle in teacher to handle so many students in one room. According to the study of Roberts, the University of Derby has benefited greatly from the introduction of an Electronic Enrollment system and much has been learned on the way. The Institution has come to expect the provision of information on enrollments in real-time, it’s planning cycle and operation rely on it. Students expect the systems provided to be slick, available longer and to have no queues associated with them. While new systems will provide institutions with exciting new opportunities, the first and biggest step has already been taken with the handing over of the data and input to the student. The operation of the Electronic Enrollment System has paved the way for the implementation of Web based system at Deroy that will provide a better service to students. (Roberts, the University of Derby, November, 2009) â€Å"The proponent’s proposal real time enrollment system so all the transaction is can be done in one process.† According to Parcels Baggage it’s much easier to enroll people into universities, colleges, schools and other educational establishments these days by using a computer. The days of using documents and other files are over. It’s no longer feasible to enroll people into the more staff would have to be hired to deal with the paperwork and people would need training in how to manage the documentation properly. (Parcels Baggage, 2010) â€Å"The upgraded system should be agile enough to cope up with the existing environment, able to do more complex jobs from query, processing of documents and finally results to the clients.† Local Studies In the conducted study of Charlene G. Bulao et. Al (April 2000), in their undergraduate feasibility study entitled â€Å"A Proposed Computerized Enrollment System for Pamantasan ng Lungsod ng Valenzuela†, the case study stated that the school’s enrollment process are time consuming, redundant student records, and has a slow retrieval of student records. Similar with the stated problem of manual enrollment system at Canumay National High School the only difference is that Pamantasan ng Lungsod ng Valenzuela (PLV) requires payment for the tuition fee. Both of the study aim to develop a system that will reduce the redundancy of student’s information, reduce the consumed time in enrollment process, and a fast retrieval of student’s records. According to Jonel Vitor, (March 2008) et al, the computerized enrollment system is now used by the universities, colleges and other establishment. Therefore, computerized enrollment system is very useful to both the firm and students because it rather give an effective and efficient approach for both the students and schools. The proponent’s enrollment system is being useful in the school together with parents, staff, faculty, student that is very efficient to approach. (Jonel Vitor, March 2008) Marvin Marquez, March 26, 2011. It is recommended to the school to provide a computer where we can install the system. And also, a committee which can be headed by some teacher must be organized to operate the system. This software can be acquired in a very minimal cost. Free seminars and trainings will be given to the person who will operate the system, and manuals will be provided. The computerized enrollment system covers the major processes in Batanes State College namely: registration of the current and incoming students, class scheduling, sectioning, and reports needed. Since one of the specific objectives of the system is to secure the data being inputted to the databases, the system would Allow two user accounts which are the faculty and the registrar. (Marvin Marquez, March 26, 2011) According to Daniel G. Urbanozo successful enrollment management depends on information base that is comprehensive targeted and continuously updated to conform to enrollment policies and to monitor its effectiveness. Institution implementing enrollment programs need to establish an initial information infrastructure. This data will identify areas in need of further analysis that may suggest policy revision. â€Å"The proponents proposed system has an information infrastructure that can flexible in every situation that can be encountered in future.† According to Jofil Lomboy Enrollment is the process of entering and verifying data of student to registrar on a particular school. Different interrelated processes build up enrollment procedures called Enrollment System. Enrollment System is used particularly in recording and retrieving student’s information. Tracking student information is also one of the features of ES, in which the school can trace the standing of a student. (Technology Innovation on Enrollment System (Jofil Lomboy, February 2011) â€Å"The proponent’s enrollment systems can also easily track student information and tuition. Recording and retrieving and verifies the data of the students registered.† Synthesis The technology today plays a vital role in our society. It makes man work easier and fast. It lessens error of work by using machines. It reduces costs to an organization from paper works up to computerized Information Technology can give a company ready access to improve product and service quality, reduce costs, increase productivity in smallest time possible, and communication between employees and to make things with lesser effort but having a better output and even improve company morale. The process of enrolment in schools nowadays requires information technology. The objective of Information Technology is to help humanity from doing loads of work overtime. By having computerized system, the cost during enrolment will be cut down and much effort will be reduced. The project involves a series of studies that covers all the requirements of creating a computerized enrolment system. The goal of the study is the enrolment system of Ebenezer Montessori Christian School, Inc. The study aims provide a system that will serve their Registrar accurately and with efficiency in matters related to their enrolment. Enrollment System is a good example of a computer generated process. This can lessen the workload and provides accurate information needed of the school. As a result, it will benefit not only the student but the administration as a  whole. Enrollment System is very essential in a school. It is composed of a manual system. Directress used manual system in recording and retrieving student’s information. She also has information about student’s payment. In fact, she does all the record keeping just by using ball pen and columnar sheet. On the other hand, Registrar Department also used manual system as a way of recording and retrieving student information. Record system is complete school management software that effectively performs record and profiles management. This record software has a module dedicated to management of student’s records which makes it useful profile management software. This profile management system captures master Data of personal information of the students. The record management software is waded with resource capacity and availability so that all the information can be used to optimize resources and generate timetables. The record management software stores all static information in a central depository doing away with manual data management, redundancy and duplication. Use record management system for easy records and profiles management and realize other benefits of this powerful records management system. Bibliography Trip Adler (2005) Matthew Townsley (2006) Thesis Document no.61 title: Batasan Chunan Christian School. Inc Enrollment System. Page 18 Daniel John Hossier (2011) System Structure etc. page 41 Bernard Konsynski (1999) Thesis Document no.61 title: Batasan Chunan Christian School. Inc Enrollment System. Page 19 Thelma Smith (August, 2010) Ian Sleight (January, 2010) Peterson, Eric W. (November, 1999) Thesis Document no.61 title: Batasan Chunan Christian School. Inc Enrollment System. Page 19   Honorato C. Perez, Sr. Late Cabanatuan City Mayor Jeffy Lomboy ( February, 2011) Aries, (February 2012) Joshua Jamora, (February, 2013), Enrollment-System-1405014.html Harley Quinnie of Quezon City. (July, 2012) Enrollment System New Berlyn International School of informatics management, student admission system, (November, 2011). Roberts, the University of Derby, (November, 2009) Parcels Baggage, 2010 Thesis Document no.61 title: Batasan Chunan Christian School. Inc Enrollme Jonel Vitor, (March, 2008) et al